Garfield COSpecial Education Secretary

Garfield CO

Special Education Secretary (DW10172017)

Job Posting

Job Details

TitleSpecial Education Secretary
Posting IDDW10172017

The Garfield School District RE-2 has an opening for a part time Special Education Secretary for the 2017-2018 school year. This position will be part time at about 22 hours per week.

 General Description of the Role

This position will provide support to the Director of Special Education and Special Education Providers by providing outstanding customer service. This person will serve as the initial contact for special education providers when they need assistance with the IEP Process and web based IEP system, Enrich.


Qualifications Required            

            Education:             High School Diploma

            Licensure:              n/a


Supervisor:                        District Director of Special Education


Working Conditions:          Throughout the school district, travel required/multiple buildings


Specific Skills Preferred

  • Proficient computer skills including Google based applications & spreadsheets
  • Strong customer relations skills
  • Strong organizational skills and attention to detail
  • Experience with office equipment
  • Strong problem solving skills
  • Project based organizational skills
  • Able to meet deadlines


Major Areas of Responsibility and Duties Specific to this Job


  • Provide administrative support to the Director of Special Education
  • Work closely with Special Education Providers, district staff, and BOCES staff to accurately maintain and validate the online IEP system with current student information, including all reporting requirements (October 1 Count, December 1 Count, and End-of-Year Report)
  • Process submitted IEPs and review for accuracy and compliance
  • Work with district school secretaries to ensure data between systems correlate
  • Work directly with the Special Education Records Manager to ensure accurate reporting
  • Archive IEPs within fifteen (15) calendar days after the IEP meeting
  • Notify Special Education Providers of upcoming Annual and Triennial IEP meetings
  • Distribute IEP forms as requested
  • Assist Special Education Providers and BOCES staff with CDE IEP forms questions
  • Provide Request IEP Translation form to teacher of record/case manager to distribute to parents at IEP meetings
  • Attend and contribute to district and BOCES meetings as required
  • Field telephone calls and handle correspondence
  • Order and maintain Special Education Secretary supplies
  • Communicate with others about computer/technology issues
  • Manage/update caseloads on spreadsheets
  • Email/Mail notices for IEP paperwork
  • Scan documents
  • Other duties as assigned



An exemplary staff member consistently demonstrates all of the following:

  • Manages oneself (is organized, prepared, and punctual; manages resources; meets deadlines; follows through on commitments; demonstrates appropriate physical appearance relative to job and environmental expectations)
  • Proactive approach to organizing/coordinating information
  • Consistently acts in ways that directly supports the district
  • Effectively maintains relationships at multiple levels
  • Delivers significant, noteworthy contributions to team and organizational goals
  • Is respectful and collaborative
  • Handles disagreements and conflicts in a diplomatic manner that does not result in decreased effectiveness over time
  • Enhances the image of public education
  • Displays a willingness to learn new information
  • Maintains ethics, legal responsibility, and confidentiality
  • Follows organizational and district policies
  • Adapts to situations



An exemplary staff member consistently demonstrates all of the following:

  • Displays effective interpersonal skills (has rapport with all, knows roles of co-workers, promotes information exchange such as through parent/teacher conferences or newsletters)
  • Uses strong verbal communication and strong listening skills
  • Uses appropriate written communication that is constructed with the purpose, audience, and intent in mind and with proper writing conventions and mechanics
  • Applies the appropriate mode of communication (e-mail, written, telephone, face to face) for specific situations
  • Maintains composure during difficult situations
  • Communicates job related problems and difficulties to immediate supervisor



An exemplary staff member consistently demonstrates all of the following:

  • Develops and maintains rapport and effective relationships with children and adults contacted in the course of work by using courtesy, diplomacy, collaboration, cooperation, support, and professional conduct
  • Actively contributes to the goals and success of all teams and team members through collaboration, cooperation, and flexibility (give and take) in team discussions, activities, and decision making
  • When appropriate, seeks first to understand
  • Is able to effectively give and receive constructive feedback
  • Understands and conveys one’s role within each school setting
  • Serves as a liaison between the district, BOCES and human service agencies, sharing appropriate information when needed, once proper parental consent is obtained


Personal Growth Progress

An exemplary staff member consistently demonstrates all of the following:

  • Stays current on professional knowledge and technical skills through training opportunities and participation in relevant professional committees and organizations
  • Formulates goals that reflect the organization’s strategic theme and include specific, measurable outcomes instead of just completing activities
  • Demonstrates objective and measurable achievement of individual goals
  • Develops new goals when current goals have been achieved


Disclaimer - NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the job.


Shift TypePart-Time
Salary Range$14.87 / Per Hour
LocationDistrict Wide

Applications Accepted

Start Date10/17/2017
End Date01/08/2018

Job Contact

NameCate BishopTitleDirector Of Special Education Services